A common question you may have as you get started using Koan is how many goals you should write for your team. Our answer is simple; less is more.
How Many Goals Should I Write?
Organizations that split time and energy between too many OKRs are less focused on the ones that really matter, so we encourage teams to limit their OKRs to their most valuable priorities. Here's what we suggest...
How many objectives per team?
We recommend that each team in Koan have no more than 2-4 objectives.
At first look, this may seem like too few, but keep in mind that OKRs are intended to heighten productivity by narrowing focus around top priorities, they aren't supposed to be a reflection of all day-to-day goals and tasks accomplished by your team. By limiting your team's Objectives to only a few, you and your colleagues will have a clear idea of where priorities are and what is most important.
How many key results per objective?
For every objective, we suggest that you have 3-5 key results.
Key results are measurable outcomes that you will use to measure whether or not you achieved your objective. Note that key results are not tasks. There’s a tendency to skip from an outcome to the specific steps you expect will be needed to achieve it. Don’t overspecify. A watertight plan at the start of the process will choke out creativity and innovation as new information becomes available down the line.
Other Goal FAQs
How many contributors should be assigned to a key result?
Anyone that is actively impacting progress towards a goal should be listed as a contributor.
Ensure that all contributors assigned to a key result are active participants and working towards that key result. Depending on your key result, there could be only two contributors or there could be ten, this is dependent on your goal and how the team works together. Just ensure that the individuals who are impacting key result progress are assigned as contributors, no more and no less. We advise against individual goals.
How many people should be on a team?
A team's members should be limited to individuals who communicate and collaborate regularly from week to week. This number is specific to your organization and each team.
We think that teams in Koan work best when they are smaller groups, allowing individuals to think critically, and read and react to one another's reflections without becoming overwhelmed. Ensure that everyone on your team needs to be there and will benefit from submitting and engaging with other teammates reflections.
Note: A team should consist of a group of people, not an individual.